Skip booklet index and go to page content

2012-2013 Annual Report to Parliament - Privacy Act

Policies, Guidelines and Procedures

Publicly Accessible Information and Inquiry Points

Info Source is a series of publications containing information on the Government of Canada and on the government’s data collection activities. Info Source is intended to help the public access government information and to exercise their rights under the Privacy Act and Access to Information Act.

Each year, the ATIP Secretariat prepares updates on Environment Canada’s activities and information holdings for publication in Info Source. During 2012–2013, Environment Canada continued to revise its Info Source chapter based on the Department’s program activity architecture. Environment Canada also participated in the Treasury Board Secretariat’s Decentralized Publishing Project and, as a result, published its Info Source chapter on its website in September 2012.

Environment Canada’s comprehensive website provides information on the Department’s policies, its organizational structure and the means to contact Department officials. In accordance with the federal government’s policy of proactive disclosure, the Department’s website also allows access to internal evaluations and audits, as well as information on hospitality expenses, contracts and grants.

Environment Canada has an Access to Information and Privacy Web Page that provides background information on both the Access to Information Act and the Privacy Act. It also contains a Frequently Asked Questions section and links to access to information request forms, personal information request forms and summaries of completed access to information requests.

Environment Canada’s privacy policy framework was approved in November 2012. The ATIP Secretariat is continuing to develop additional procedural guidance documents to assist departmental employees in managing personal information. Once completed, the internal guidance documents will be made accessible to all Environment Canada employees through an ECollab site that was developed during the 2012–2013 fiscal year to share Environment Canada’s privacy policy framework documents.

In order to facilitate public access to information and to comply with the Act, the Environment Canada Library has been designated a public reading room. The Library is located on the 6th floor of the Place Vincent Massey Annex, 351 St. Joseph Boulevard, Gatineau, Quebec.

Data Sharing Activities

The Department did not undertake any new internal or external data sharing activities in 2012–2013.

Exempt Personal Information Banks

Environment Canada has no exempt Personal Information Banks.

Privacy Impact Assessments

To fulfill its mandate, some of Environment Canada’s responsibilities require the collection, use and disclosure of personal information. As a trusted custodian of this information, the Department uses Privacy Impact Assessments (PIAs) in accordance with Treasury Board policy, as a risk management tool. Although Environment Canada did not initiate any Privacy Impact Assessments during the reporting period, the ATIP Secretariat, regularly provides advice to departmental employees on privacy matters.

Date modified: