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2012-2013 Annual Report to Parliament - Privacy Act

Appendix A: Statistical Report

Statistical Report on the Privacy Act

Name of institution: Environment Canada
Reporting period: 01/04/2012 to 31/03/2013

Part 1

Requests under the Privacy Act
Received during reporting period
29
Outstanding from previous reporting period
2
Total
31
Closed during reporting period
28
Carried over to next reporting period
3

Part 2 – Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests1 to 15 days16 to 30 days31 to 60 days61 to 120 days121 to 180 days181 to 365 daysMore than
365 days
Total
All disclosed
02000002
Disclosed in part
049410018
All exempted
00000000
All excluded
00000000
No records exist
25000007
Request abandoned
10000001
Total
3119410028
2.2 Exemptions
SectionNumber of requests
18(2)0
19(1)(a)0
19(1)(b)0
19(1)(c)0
19(1)(d)0
19(1)(e)0
19(1)(f)0
200
210
22(1)(a)(i)0
22(1)(a)(ii)0
22(1)(a)(iii)0
22(1)(b)0
22(1)(c)0
22(2)0
22.10
22.20
22.30
23(a)0
23(b)0
24(a)0
24(b)0
250
2617
271
280
2.3 Exclusions
SectionNumber of requests
69(1)(a)0
69(1)(b)0
69.10
70(1)(a)0
70(1)(b)0
70(1)(c)0
70(1)(d)0
70(1)(e)0
70(1)(f)0
70.10
2.4 Format of information released
DispositionPaperElectronicOther formats
All disclosed
200
Disclosed in part
1260
Total
1460

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requestsNumber of pages processedNumber of pages disclosedNumber of requests
All disclosed
89892
Disclosed in part
20,6098,40818
All exempted
000
All excluded
000
Request abandoned
001

2.5.2 Relevant pages processed and disclosed by size of requests

Less than 100 pages processed
Disposition
Number of requestsPages disclosed
All disclosed
289
Disclosed in part
7157
All exempted
00
All excluded
00
Abandoned
00
Total
10246
101-500 pages processed
DispositionNumber of requestsPages disclosed
All disclosed
00
Disclosed in part
5643
All exempted
00
All excluded
00
Abandoned
00
Total
5643
501-1000 pages processed
DispositionNumber of requestsPages disclosed
All disclosed
00
Disclosed in part
1605
All exempted
00
All excluded
00
Abandoned
00
Total
1605
1001-5000 pages processed
DispositionNumber of requestsPages disclosed
All disclosed
00
Disclosed in part
45,349
All exempted
00
All excluded
00
Abandoned
10
Total
45,349
More than 5000 pages processed
DispositionNumber of requestsPages disclosed
All disclosed
00
Disclosed in part
11,654
All exempted
00
All excluded
00
Abandoned
00
Total
11,654
2.5.3 Other complexities
DispositionConsultation requiredAssessment of feesLegal advice soughtOtherTotal
All disclosed
00000
Disclosed in part
10203
All exempted
00000
All excluded
00000
Abandoned
00000
Total
10203

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline (principal reason)
Number of requests closed past the statutory deadlineWorkloadExternal consultationInternal consultationOther
43100
2.6.2 Number of days past deadline
Number of days past deadlineNumber of requests past deadline where no extension was takenNumber of requests past deadline where an extension was takenTotal
1 to 15 days011
16 to 30 days011
31 to 60 days011
61 to 120 days011
121 to 180 days000
181 to 365 days000
More than 365 days000
Total044
2.7 Requests for translation
Translation RequestsAcceptedRefusedTotal
English to French000
French to English000
Total000

Part 3

Disclosures under subsection 8(2)
Paragraph 8(2)(e)Paragraph 8(2)(m)Total
000

Part 4

Requests for correction of personal information and notations
TypeNumber
Requests for correction received
0
Requests for correction accepted
0
Requests for correction refused
0
Notations attached
0

Part 5 – Extensions

5.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken15(a)(i)
Interference with operations
15(a)(ii)
Consultation (Section 70)
15(a)(ii)
Consultation (Other)
15(b)
Translation or conversion
All disclosed
0000
Disclosed in part
13010
All exempted
0000
All excluded
0000
No records exist
2000
Request abandoned
0000
Total
15010
5.2 Length of extensions
Length of extensions15(a)(i)
Interference with operations
15(a)(ii)
Consultation (Section 70)
15(a)(ii)
Consultation (Other)
15(b)
Translation purposes
1 to 15 days
0000
16 to 30 days
15010
Total
15010

Part 6 – Consultations received from other institutions and organizations

6.1 Consultations received from other government institutions and organizations
ConsultationsOther government institutionsNumber of pages to reviewOther organizationsNumber of pages to review
Received during reporting period
573000
Outstanding from the previous reporting period
0000
Total
573000
Closed during the reporting period
573000
Pending at the end of the reporting period
0000

6.2 Recommendations and completion time for consultations received from other government institutions

Number of days required to complete consultation requests
Recommendation1 to 15 days16 to 30 days31 to 60 days61 to 120 days121 to
180 days
181 to
365 days
More than
365 days
Total
Disclose entirely
02000002
Disclose in part
21000003
Exempt entirely
00000000
Exclude entirely
00000000
Consult other institution
00000000
Other
00000000
Total
23000005

6.3 Recommendations and completion time for consultations received from other organizations

Number of days required to complete consultation requests
Recommendation1 to 15 days16 to 30 days31 to 60 days61 to 120 days121 to
180 days
181 to
365 days
More than
365 days
Total
Disclose entirely
00000000
Disclose in part
00000000
Exempt entirely
00000000
Exclude entirely
00000000
Consult other institution
00000000
Other
00000000
Total
00000000

Part 7

Completion time of consultations on Cabinet confidences
Number of daysNumber of responses receivedNumber of responses received past deadline
1 to 15
00
16 to 30
00
31 to 60
00
61 to 120
00
121 to 180
00
181 to 365
00
More than 365
00
Total
00

Part 8 – Resources related to the Privacy Act

8.1 Costs
ExpendituresAmount
Salaries$83,921
Overtime$0
Goods and Services$55,000
• Contracts for privacy impact assessments$0 
• Professional services contracts$40,000 
• Other$15,000 
Total$138,921
8.2 Human Resources
ResourcesDedicated full-timeDedicated part-timeTotal
Full-time employees
0.003.003.00
Part-time and casual employees
0.000.000.00
Regional staff
0.000.000.00
Consultants and agency personnel
0.001.001.00
Students
0.000.000.00
Total
0.004.004.00
 
Introduction
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