2014-2015 - Annual Report to Parliament - Privacy Act

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Appendix A: Statistical Report

Statistical Report on the Privacy Act

Name of institution: Environment Canada
Reporting period: 01/04/2014 to 31/03/2015

Part 1: Requests Under the Privacy Act

Number of Requests
Received during reporting period	27
Outstanding from previous reporting period	4
Total	31
Closed during reporting period	24
Carried over to next reporting period	7

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Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time
Disposition of Requests	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	Total
All disclosed	0	3	0	0	0	3
Disclosed in part	0	3	1	4	1	9
All exempted	0	0	0	0	0	0
All excluded	0	0	0	0	0	0
No records exist	1	0	0	0	0	1
Request abandoned	8	1	0	2	0	11
Neither confirmed nor denied	0	0	0	0	0	0
Total	9	7	1	6	1	24

2.2 Exemptions
Section	Number of Requests
18(2)	0
19(1)(a)	0
19(1)(b)	0
19(1)(c)	0
19(1)(d)	0
19(1)(e)	0
19(1)(f)	0
20	0
21	0
22(1)(a)(i)	0
22(1)(a)(ii)	0
22(1)(a)(iii)	0
22(1)(b)	1
22(1)(c)	0
22(2)	0
22.1	0
22.2	0
22.3	0
23(a)	0
23(b)	0
24(a)	0
24(b)	0
25	0
26	9
27	2
28	0

2.3 Exclusions
Section	Number of Requests
69(1)(a)	0
69(1)(b)	0
69.1	0
70(1)	0
70(1)(a)	0
70(1)(b)	0
70(1)(c)	0
70(1)(d)	0
70(1)(e)	0
70(1)(f)	0
70.1	0

2.4 Format of information released
Disposition	Paper	Electronic
All disclosed	2	1
Disclosed in part	7	2
Total	9	3

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of Requests	Number of Pages Processed	Number of Pages Disclosed	Number of Requests
All disclosed	12	12	3
Disclosed in part	4023	1802	9
All exempted	0	0	0
All excluded	0	0	0
Request abandoned	0	0	11
Neither confirmed nor denied	0	0	0
Total	4035	1814	23

2.5.2 Relevant pages processed and disclosed by size of requests
Disposition	Less Than 100 Pages Processed Number of Requests	Less Than 100 Pages Processed Pages Disclosed	101-500 Pages Processed Number of Requests	101-500 Pages Processed Pages Disclosed	501-1000 Pages Processed Number of Requests	501-1000 Pages Processed Pages Disclosed	1001-5000 Pages Processed Number of Requests	1001-5000 Pages Processed Pages Disclosed
All disclosed	3	12	0	0	0	0	0	0
Disclosed in part	3	26	2	317	3	1113	1	346
All exempted	0	0	0	0	0	0	0	0
All excluded	0	0	0	0	0	0	0	0
Request abandoned	11	0	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0	0	0
Total	17	38	2	317	3	1113	1	346

2.5.3 Other complexities
Disposition	Consultation Required	Total
All disclosed	0	0
Disclosed in part	2	2
All exempted	0	0
All excluded	0	0
Request abandoned	0	0
Neither confirmed nor denied	0	0
Total	2	2

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline	Principal Reason Workload	Principal Reason External Consultation	Principal Reason Internal Consultation	Principal Reason Other
7	4	0	1	2

2.6.2 Number of days past deadline
Number of Days Past Deadline	Number of Requests Past Deadline Where No Extension Was Taken	Number of Requests Past Deadline Where An Extension Was Taken	Total
1 to 15 days	1	0	1
16 to 30 days	0	3	3
31 to 60 days	1	0	1
61 to 120 days	1	1	2
121 to 180 days	0	0	0
181 to 365 days	0	0	0
More than 365 days	0	0	0
Total	3	4	7

2.7 Requests for translation
Translation Requests	Accepted	Refused	Total
English to French	0	0	0
French to English	0	0	0
Total	0	0	0

Part 3: Disclosures Under Subsections 8(2) and 8(5)

Disclosures Under Subsections 8(2) and 8(5)
Paragraph 8(2)(e)	Paragraph 8(2)(m)	Subsection 8(5)	Total
0	0	0	0

Part 4: Requests for Correction of Personal Information and Notations

Requests for Correction of Personal Information and Notations
Disposition for Correction Requests Received	Number
Notations attached	0
Requests for correction accepted	0
Total	0

Part 5: Extensions

5.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken	15(a)(i) Interference With Operations	15(a)(ii) Consultation Section 70	15(a)(ii) Consultation Other	15(b) Translation or Conversion
All disclosed	0	0	0	0
Disclosed in part	5	0	0	0
All exempted	0	0	0	0
All excluded	0	0	0	0
No records exist	0	0	0	0
Request abandoned	0	0	0	0
Total	5	0	0	0

5.2 Length of extensions
Length of Extensions	15(a)(i) Interference with operations	15(a)(ii) Consultation Section 70	15(a)(ii) Consultation Other	15(b) Translation purposes
1 to 15 days	0	0	0	0
16 to 30 days	5	0	0	0
Total	5	0	0	0

Part 6: Consultations Received From Other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations	Other Government of Canada Institutions	Number of Pages to Review
Received during the reporting period	5	1124
Outstanding from the previous reporting period	0	0
Total	5	1124
Closed during the reporting period	5	1124
Pending at the end of the reporting period	0	0

6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation	Number of Days Required to Complete Consultation Requests 1 to 15 Days	Number of Days Required to Complete Consultation Requests 31 to 60 Days	Total
All disclosed	0	0	0
Disclosed in part	4	1	5
All exempted	0	0	0
All excluded	0	0	0
Consult other institution	0	0	0
Other	0	0	0
Total	4	1	5

6.3 Recommendations and completion time for consultations received from other organizations
Recommendation	Number of days required to complete consultation requests 1 to 15 Days	Number of days required to complete consultation requests 16 to 30 Days	Number of days required to complete consultation requests 31 to 60 Days	Number of days required to complete consultation requests 61 to 120 Days	Number of days required to complete consultation requests 121 to 180 Days	Number of days required to complete consultation requests 181 to 365 Ddays	Number of days required to complete consultation requests More Than 365 Days	Total
All disclosed	0	0	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0	0	0
All exempted	0	0	0	0	0	0	0	0
All excluded	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0

Part 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services
Number of Days	Fewer Than 100 Pages Processed Number of Requests	Fewer Than 100 Pages Processed Pages Disclosed	101-500 Pages Processed Number of Requests	101-500 Pages Processed Pages Disclosed	501-1000 Pages Processed Number of Requests	501-1000 Pages Processed Pages Disclosed	1001-5000 Pages Processed Number of Requests	1001-5000 Pages Processed Pages Disclosed	More than 5000 Pages Processed Number of Requests	More than 5000 Pages Processed Pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

7.2 Requests with Privy Council Office
Number of Days	Fewer Than 100 Pages Processed Number of Requests	Fewer Than 100 Pages Processed Pages Disclosed	101-500 Pages Processed Number of Requests	101-500 Pages Processed Pages Disclosed	501-1000 Pages Processed Number of Requests	501-1000 Pages Processed Pages Disclosed	1001-5000 Pages Processed Number of Requests	1001-5000 Pages Processed Pages Disclosed	More than 5000 Pages Processed Number of Requests	More than 5000 Pages Processed Pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

Part 8: Complaints and Investigations Notices Received

Complaints and Investigations Notices Received
Section 31	Section 33	Section 35	Court action	Total
0	0	0	0	0

Part 9: Privacy Impact Assessments (PIAs)

Privacy Impact Assessments (PIAs)
Number of PIA(s) completed	0

Part 10: Resources Related to the Privacy Act

10.1 Costs
Expenditures		Amount
Salaries		$117,570
Overtime		$0
Goods and Services		$25,000
Professional services contracts	$0
Other	$25,000
Total		$142,570

10.2 Human Resources
Resources	Person Years Dedicated to Privacy Activities
Full-time employees	0.00
Part-time and casual employees	4.00
Regional staff	0.00
Consultants and agency personnel	0.00
Students	0.00
Total	4.00

Note: Enter values to two decimal places.

Page 7

Date modified:: 2016-03-23

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2014-2015 - Annual Report to Parliament - Privacy Act

Appendix A: Statistical Report

Statistical Report on the Privacy Act

Part 1: Requests Under the Privacy Act

Part 2: Requests Closed During the Reporting Period

Part 3: Disclosures Under Subsections 8(2) and 8(5)

Part 4: Requests for Correction of Personal Information and Notations

Part 5: Extensions

Part 6: Consultations Received From Other Institutions and Organizations

Part 7: Completion Time of Consultations on Cabinet Confidences

Part 8: Complaints and Investigations Notices Received

Part 9: Privacy Impact Assessments (PIAs)

Part 10: Resources Related to the Privacy Act