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2015-2016 Annual Report to Parliament - Privacy Act

Interpretation of the statistical report

Environment Canada's Statistical Report on the Privacy Act is included in Appendix A of this report.

Between April 1, 2015 and March 31, 2016, Environment and Climate Change Canada received 76 requests under the Privacy Act. There were also 7 requests carried forward from the 2014–2015 reporting period, for a total of 83 active requests. In 2015–2016, a total of 73 requests were completed.  Ten (10) requests were carried forward to the next reporting period.

Trends

Environment and Climate Change Canada received 49 more requests under the Privacy Act in 2015–2016 than in the previous fiscal year; this represents an increase of 181% in the number of privacy requests received.  Over half of the requests received this year pertain to one issue and represents a surge in privacy related workload for the department.  

The number of requests under the Privacy Act received by Environment and Climate Change Canada from 2010–2011 to 2015–2016 is found in figure 1.

Figure 1 - Privacy Requests Received Privacy Act 2010 – 2016

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Figure 1 shows a bar chart which provides a visual representation of the number of privacy requests that were received by the ATIP Secretariat from the 2010-2011 fiscal year to the 2015-2016 fiscal year.

During the 2010-2011, 26 requests were received; in 2011-2012, 11 requests were received; in 2012-2013, 29 requests were received; in 2013-2014, 20 requests were received; in 2014-2015, 27 requests were received; and in 2015-2016, 76 requests were received.

 

Environment and Climate Change Canada completed 73 requests under the Privacy Act in 2015–20156. Figure 2 displays the number of requests under the Privacy Act completed by Environment and Climate Change Canada from 2010–2011 to 2015–2016.

Figure 2 - Privacy Requests Closed Privacy Act 2010 – 2016

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Figure 2 shows a bar chart which provides a visual representation of the number of privacy requests that were closed by the ATIP Secretariat from the 2010-2011 fiscal year to the 2015-2016 fiscal year.

During the 2010-2011 period, 23 requests were closed; in 2011-2012, 16 requests were closed; in 2012-2013, 28 requests were closed; in 2013-2014, 19 requests were closed; in 2014-2015, 24 requests were closed; and in 2015-2016, 73 requests were closed.

 

Figure 3 shows the number of pages processed by the ATIP Division in processing requests under the Privacy Act from 2010–2011 to 2015–2016.

Figure 3 - Pages Processed, Privacy Act 2010–2016.

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Figure 3 shows a bar chart which provides a visual representation of the number of pages processed by the ATIP Secretariat in processing privacy requests under the Privacy Act from the 2010-2011 fiscal year to the 2015-2016 fiscal year.

During the 2010-2011 period, 24,568 pages were processed; in 2011-2012, 18,046 pages were processed; in 2012-2013, 20,698 pages were processed; in 2013-2014, 10,803 pages were processed; in 2014-2015, 4,035 pages were processed; and in 2015-2016, 15,042 pages were processed.

 

In the 2015–2016 reporting period, 15,042 pages of records were retrieved and reviewed in response to Privacy requests which represents a significant increase of 273% over the 2014–2015 fiscal year. 

The number of pages disclosed by the ATIP Division in processing requests under the Privacy Act from 2010–2011 to 2015–2016 is found in figure 4.

Figure 4 - Pages Disclosed, Privacy Act 2010–2016.

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Figure 4 shows a bar chart which provides a visual representation of the number of pages disclosed by the ATIP Secretariat in processing privacy requests under the Privacy Act from the 2010-2011 fiscal year to the 2015-2016 fiscal year.

During the 2010-2011, 4,074 pages were disclosed; in 2011-2012, 12,790 pages were disclosed; in 2012-2013, 8,497 pages were disclosed; in 2013-2014, 4,337 pages were disclosed; in 2014-2015, 1,814 pages were disclosed and in 2015-2016, 7,037 pages were disclosed.

Corrections

Paragraph 12(2)(a) of the Privacy Act gives individuals a right to request a correction of personal information about them held by the federal government.

No corrections were requested or made in the 2015–2016 reporting period.

 

Disclosure under Subsection 8(2)

Paragraphs 8(2)(e), (f), (g), and (m) of the Privacy Act permit the disclosure of personal information to various investigative/regulatory bodies or to Members of Parliament, or if disclosure is in the public interest.

No disclosures under subsection 8(2), including under paragraph 8(2)(m), were completed in the 2015–2016 reporting period.

 

Consultations

In 2015–2016, Environment and Climate Change Canada received 2 privacy consultations from other government institutions and organizations. Both consultations were completed during the 2015–2016 reporting period.

 

Costs

In 2015–2016, the total cost of administering the Privacy Act was $203,770. This included $178,770 for salaries and $25,000 for goods and services.

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