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2013-2014 Annual Report to Parliament - Privacy Act

Interpretation of the Statistical Report

Environment Canada’s Statistical Report on the Privacy Act is included in Appendix A of this report.

Between April 1, 2013 and March 31, 2014, Environment Canada received 20 requests under the Privacy Act. There were also 3 requests carried forward from the 2012–2013 reporting period, for a total of 23 active requests. In 2013–2014, a total of 19 requests were completed of which there were 4 requests for information for which no records exist. Four (4) requests were carried forward to the next reporting period.

Trends

Environment Canada received 9 less requests under the Privacy Act in 2013–2014 than in the previous fiscal year; this represents a decrease of 31% in the number of privacy requests received.

The following graph displays the number of requests under the Privacy Act received by Environment Canada from 2008–2009 to 2013–2014.

Privacy Requests Received

Long Description of Figure 1

Privacy Requests Received – 2008-2014

  • 2008-2009 – 33 requests
  • 2009-2010 – 19 requests
  • 2010-2011 – 26 requests
  • 2011-2012 – 11 requests
  • 2012-2013 – 29 requests
  • 2013-2014 – 20 requests

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Environment Canada completed 19 requests under the Privacy Act in 2013–2014. The following graph displays the number of requests under the Privacy Act completed by Environment Canada from 2008–2009 to 2013–2014.

Privacy Requests Closed

Long Description of Figure 2

Privacy Requests Closed – 2008-2014

  • 2008-2009 – 40 requests
  • 2009-2010 – 19 requests
  • 2010-2011 – 23 requests
  • 2011-2012 – 16 requests
  • 2012-2013 – 28 requests
  • 2013-2014 – 19 requests

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The following graph shows the number of pages reviewed by the ATIP Secretariat in processing requests under the Privacy Act from 2008–2009 to 2013–2014.

Pages Reviewed

Long Description of Figure 3

Pages Reviewed – 2008-2014

  • 2008-2009 – 25,304 pages
  • 2009-2010 – 9,993 pages
  • 2010-2011 – 24,658 pages
  • 2011-2012 – 18,046 pages
  • 2012-2013 – 20,698 pages
  • 2013-2014 – 10,803 pages

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The number of pages reviewed in response to privacy requests during the 2013–2014 reporting period decreased: 10,803 pages were processed compared to 20,698 during the previous period. This is a decrease of 48%.

The following graph shows the number of pages disclosed by the ATIP Secretariat in processing requests under the Privacy Act from 2008–2009 to 2013–2014.

Pages Disclosed

Long Description of Figure 4

Pages Disclosed – 2008-2014

  • 2008-2009 – 16,634 pages
  • 2009-2010 – 5,640 pages
  • 2010-2011 – 4,074 pages
  • 2011-2012 – 12,790 pages
  • 2012-2013 – 8,497 pages
  • 2013-2014 – 4,337 pages

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Corrections

Subsection 12(2)(a) of the Privacy Act gives individuals a right to request a correction of personal information about them held by the federal government.

No corrections were requested or made in the 2013–2014 reporting period.

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Disclosure under Subsection 8(2)

Paragraphs 8(2)(e), (f), (g), and (m) of the Privacy Act permit the disclosure of personal information to various investigative/regulatory bodies or to Members of Parliament, or if disclosure is in the public interest.

Two disclosures under paragraph 8(2)(e) were completed in the 2013–2014 reporting period.

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Consultations

In 2013–2014, Environment Canada received 10 privacy consultations from other government institutions and organizations. All of the consultations were completed during the 2013–2014 reporting period.

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Costs

In 2013–2014, the total cost of administering the Privacy Act was $139,334. This included $114,334 for salaries and $25,000 for goods and services ($10,000 for professional service contracts and $15,000 for other costs).

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