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2013-2014 Annual Report to Parliament - Privacy Act

Appendix A: Statistical Report

Statistical Report on the Privacy Act

Name of institution: Environment Canada
Reporting period: 01/04/2013 to 31/03/2014

Part 1 – Requests under the Privacy Act

Number of Requests
Received during reporting period20
Outstanding from previous reporting period3
Total23
Closed during reporting period19
Carried over to next reporting period4

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Part 2 – Requests closed during the reporting period

2.1  Disposition and completion time
Disposition of requests1 to 15 days16 to 30 days31 to 60 days61 to 120 days121 to 180 days181 to 365 daysMore than
365 days
Total
All disclosed01100002
Disclosed in part026211012
All exempted00000000
All excluded00000000
No records exist11110004
Request abandoned01000001
Total158311019
2.2  Exemptions
SectionNumber of requests
18(2)0
19(1)(a)0
19(1)(b)0
19(1)(c)0
19(1)(d)0
19(1)(e)0
19(1)(f)0
200
210
22(1)(a)(i)0
22(1)(a)(ii)0
22(1)(a)(iii)0
22(1)(b)0
22(1)(c)0
22(2)0
22.10
22.20
22.30
23(a)0
23(b)0
24(a)0
24(b)0
250
2612
271
280

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2.3  Exclusions
SectionNumber of requests
69(1)(a)0
69(1)(b)0
69.10
70(1)(a)0
70(1)(b)0
70(1)(c)0
70(1)(d)0
70(1)(e)0
70(1)(f)0
70.10

 

2.4  Format of information released
DispositionPaperElectronicOther formats
All disclosed200
Disclosed in part840
Total1040

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2.5  Complexity

2.5.1  Relevant pages processed and disclosed
Disposition of requestsNumber of pages processedNumber of pages disclosedNumber of requests
All disclosed11112
Disclosed in part10,7924,32612
All exempted000
All excluded000
Request abandoned001

2.5.2  Relevant pages processed and disclosed by size of requests

Less than 100 pages processed
DispositionNumber of requestsPages disclosed
All disclosed211
Disclosed in part248
All exempted00
All excluded00
Abandoned10
Total559
101-500 pages processed
DispositionNumber of requestsPages disclosed
All disclosed00
Disclosed in part5646
All exempted00
All excluded00
Abandoned00
Total5646
501-1,000 pages processed
DispositionNumber of requestsPages disclosed
All disclosed00
Disclosed in part31,753
All exempted00
All excluded00
Abandoned00
Total31,753
1,001-5,000 pages processed
DispositionNumber of requestsPages disclosed
All disclosed00
Disclosed in part1865
All exempted00
All excluded00
Abandoned00
Total1865
More than 5000 pages processed
DispositionNumber of requestsPages disclosed
All disclosed00
Disclosed in part11,014
All exempted00
All excluded00
Abandoned00
Total11,014
2.5.3  Other complexities
DispositionConsultation requiredLegal Advice SoughtInterwoven InformationOtherTotal
All disclosed00000
Disclosed in part20327
All exempted00000
All excluded00000
Abandoned00000
Total20327

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2.6  Deemed refusals

2.6.1  Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadlineWorkloadExternal consultationInternal consultationOther
72131
2.6.2  Number of days past deadline
Number of days past deadlineNumber of requests past deadline where no extension was takenNumber of requests past deadline where an extension was takenTotal
1 to 15 days224
16 to 30 days000
31 to 60 days101
61 to 120 days022
121  to 180 days000
181 to 365 days000
More than 365 days000
Total347
2.7  Requests for translation
Translation RequestsAcceptedRefusedTotal
English to French000
French to English000
Total000

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Part 3 – Disclosures under subsection 8(2)

Paragraph 8(2)(e)Paragraph 8(2)(m)Total
202

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Part 4 – Requests for correction of personal information and notations

 Number
Requests for correction received0
Requests for correction accepted0
Requests for correction refused0
Notations attached0

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Part 5 – Extensions

5.1  Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken15(a)(i)
Interference with operations
15(a)(ii)
Consultation (Section 70)
15(a)(ii)
Consultation (Other)
15(b)
Translation or conversion
All disclosed1000
Disclosed in part8010
All exempted0000
All excluded0000
No records exist0000
Request abandoned0000
Total9010
5.2  Length of extensions
Length of extensions15(a)(i)
Interference with operations
15(a)(ii)
Consultation (Section 70)
15(a)(ii)
Consultation (Other)
15(b)
Translation purposes
1 to 15 days0000
16 to 30 days9010
Total9010

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Part 6 – Consultations received from other institutions and organizations

6.1  Consultations received from other government institutions and organizations
ConsultationsOther government institutionsNumber of pages to reviewOther organizationsNumber of pages to review
Received during the reporting period1099300
Outstanding from the previous reporting period0000
Total1099300
Closed during the reporting period1099300
Pending at the end of the reporting period0000

6.2  Recommendations and completion time for consultations received from other government institutions

Number of days required to complete consultation requests
Recommendation1 to 15 days16 to 30 days31 to 60 days61 to 120 days121 to
180 days
181 to
365 days
More than
365 days
Total
Disclose entirely00000000
Disclose in part604000010
Exempt entirely00000000
Exclude entirely00000000
Consult other institution00000000
Other00000000
Total604000010

6.3 Recommendations and completion time for consultations received from other organizations

Number of days required to complete consultation requests
Recommendation1 to 15 days16 to 30 days31 to 60 days61 to 120 days121 to
180 days
181 to
365 days
More than
365 days
Total
Disclose entirely00000000
Disclose in part00000000
Exempt entirely00000000
Exclude entirely00000000
Consult other institution00000000
Other00000000
Total00000000

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Part 7 – Completion time of consultations on Cabinet confidences
Number of daysNumber of responses receivedNumber of responses received past deadline
1 to 1500
16 to 3000
31 to 6000
61 to 12000
121 to 18000
181 to 36500
More than 36500
Total00

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Part 8 – Resources related to the Privacy Act

8.1  Costs
ExpendituresAmount
Salaries$114,334
Overtime$0
Goods and Services$25,000
  • Contracts for privacy impact assessments$0 
  • Professional services contracts$10,000 
  • Other$15,000 
Total$139,334
8.2  Human Resources
ResourcesDedicated full-timeDedicated part-timeTotal
Full-time employees0.004.004.00
Part-time and casual employees0.000.000.00
Regional staff0.000.000.00
Consultants and agency personnel0.001.001.00
Students0.000.000.00
Total0.005.005.00
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