Departmental Performance Report (2012-2013) - Supplementary Tables
- Sources of Respendable and Non-Respendable Revenue
- User Fees and External Fees
- Status Report on Projects Operating with Specific Treasury Board Approval
- Details of Transfer Payment Programs
- Up-Front Multi-Year Funding
- Horizontal Initiatives
- Greening Government Operations
- Response to Parliamentary Committees and External Audits
- Internal Audits and Evaluations
Greening Government Operations
- Green Building Targets
- Greenhouse Gas Emissions Target
- Surplus Electronic and Electrical Equipment Target
- Printing Unit Reduction Target
- Paper Consumption Target
- Green Meetings Target
- Green Procurement Targets
Green Building Targets
As of April 1, 2012, and pursuant to departmental strategic frameworks, new construction and build-to-lease projects, and major renovation projects, will achieve an industry-recognized level of high environmental performance.Footnote 1
Performance Measure | RPP | DPR |
---|---|---|
Target Status | On Track | |
Number of completed new construction, build-to-lease, and major renovation projects in the given fiscal year, according to the departmental strategic framework. | None (0) for 2012–2013 | 0 |
Number of completed new construction, build-to-lease, and major renovation projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, according to the departmental strategic framework. | None (0) for 2012–2013 | 0 |
Existence of a strategic framework. | Yes Completed in Oct. 2011 | Yes Completed in Oct. 2011 |
Strategies and/or Comments
- Environment Canada (EC) completed its Green Building Strategic Framework in October, 2011. Under this target, the framework outlines:
- The minimum level of environmental performance: 3 Green Globes or LEED (Leadership in Energy and Environmental Design) NC (New Construction) / CI (Commercial Interiors) Silver.
- The appropriate threshold (dollar value and floor area): $1M and 400 m2.
- The applicable building types: All departmental custodial buildings
- The Industry-recognized assessment and verification tool(s) to be used: Green Globes or LEED (Leadership in Energy and Environmental Design).
- Rationale for traffic light indicator selected:
- EC has a Green Building Strategic Framework in place that outlines the criteria and thresholds for this target.
- No projects within the established threshold were planned for completion in 2012–2013.
As of April 1, 2012, and pursuant to departmental strategic frameworks, existing crown buildings over 1000 m2 will be assessed for environmental performance using an industry-recognized assessment tool.Footnote 2
Performance Measure | RPP | DPR |
---|---|---|
Target Status | Opportunity for Improvement | |
Number of buildings over 1000 m2, according to the departmental strategic framework. | 18 | 18 |
Percentage of buildings over 1000 m2 that have been assessed using an industry-recognized assessment tool, according to the departmental strategic framework. | 72% | 0% |
Existence of a strategic framework. | Yes Completed in Oct. 2011 | Yes Completed in Oct. 2011 |
Strategies and/or Comments
- EC completed its Green Building Strategic Framework in October, 2011. Under this target, the framework outlines:
- The minimum level of assessment: BOMA (Building Owners and Managers Association) BESt (Building Environmental Standards) Level 1.
- The appropriate threshold (dollar value and floor area): 1000 m2.
- The applicable building types: All departmental custodial, Crown-owned buildings over 1000 m2
- The industry-recognized assessment tool(s) to be used: BOMA (Building Owners and Managers Association) BESt (Building Environmental Standards)
- That certification will be sought.
- The percentage identified in 2012–2013 is indicative of the number of buildings assessed in that year, compared to the total number of buildings. In 2012–2013, 13 of 18 buildings were scheduled to be assessed; the remaining 5 buildings will be assessed in 2013–2014.
- Rationale for traffic light indicator selected:
- EC has a Green Building Strategic Framework in place that outlines the criteria and thresholds for this target.
- As of March 31, 2013, 11 of the 13 buildings (scheduled for assessment in 2012–2013) were registered and in the process of being assessed, however the assessments were not yet complete.
- Assessments at 2 buildings are on hold due to pending decisions on the future use of the site.
As of April 1, 2012, and pursuant to departmental strategic frameworks, new lease or lease renewal projects over 1000 m2, where the Crown is the major lessee, will be assessed for environmental performance using an industry-recognized assessment tool.Footnote 3
Performance Measure | RPP | DPR |
---|---|---|
Target Status | On track | |
Number of completed lease and lease renewal projects over 1000 m2 in the given fiscal year, according to the departmental strategic framework. | None (0) for 2012–2013 | 0 |
Number of completed lease and lease renewal projects over 1000 m2 that were assessed using an industry-recognized assessment tool in the given fiscal year, according to the departmental strategic framework. | None (0) for 2012–2013 | 0 |
Existence of a strategic framework. | Yes Completed in Oct. 2011 | Yes Completed in Oct. 2011 |
Strategies and/or Comments
- EC completed its Green Building Strategic Framework in October, 2011. Under this target, the framework outlines:
- The minimum level of assessment: BOMA (Building Owners and Managers Association) BESt (Building Environmental Standards) Level 1.
- The appropriate threshold (dollar value and floor area): 1000 m2.
- The applicable building types: All departmental custodial, direct leased buildings over 1000 m2
- The industry-recognized assessment tool(s) to be used: BOMA (Building Owners and Managers Association) BESt (Building Environmental Standards)
- That certification will be sought.
- Rationale for traffic light indicator selected:
- EC has a Green Building Strategic Framework in place that outlines the criteria and thresholds for this target.
- No projects within the established threshold were planned for completion in 2012–2013.
As of April 1, 2012, and pursuant to departmental strategic frameworks, fit-up and refit projects will achieve an industry-recognized level of high environmental performance.Footnote 4
Performance Measure | RPP | DPR |
---|---|---|
Target Status | On track | |
Number of completed fit-up and refit projects in the given fiscal year, according to the departmental strategic framework. | None (0) for 2012–2013 | 0 |
Number of completed fit-up and refit projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, according to the departmental strategic framework. | None (0) for 2012–2013 | 0 |
Existence of a strategic framework. | Yes Completed in Oct. 2011 | Yes Completed in Oct. 2011 |
Strategies and/or Comments
- EC completed its Green Building Strategic Framework in October, 2011. Under this target, the framework outlines:
- The minimum level of environmental performance: 3 Green Globes or LEED (Leadership in Energy and Environmental Design) EBOM (Existing Buildings: Operations and Maintenance) Silver.
- The appropriate threshold (dollar value and floor area): $1M and 400 m2.
- The applicable building types: All departmental custodial buildings
- The Industry-recognized assessment and verification tool(s) to be used: Green Globes or LEED (Leadership in Energy and Environmental Design).
- Rationale for traffic light indicator selected:
- EC has developed a Green Building Strategic Framework that outlines the criteria and thresholds for this target.
- No projects within the established threshold were planned for completion in 2012–2013.
Greenhouse Gas Emissions Target
The federal government will take action now to reduce levels of greenhouse gas (GHG) emissions from its operations to match the national target of 17% below 2005 by 2020.
Performance Measure | RPP | DPR |
---|---|---|
Target Status | On track | |
Departmental GHG reduction target: Percentage of absolute reduction in GHG emissions by FY 2020–21, relative to FY 2005–06. | 17% | 17% |
Departmental GHG emissions in FY 2005–06, in kilotonnes of CO2 equivalent. | 22.6 | 22.6 |
Departmental GHG emissions in the given fiscal year, in kilotonnes of CO2 equivalent. | 23.2 | 21.6 |
Change in departmental GHG emissions from FY 2005–06 to the end of the given fiscal year, expressed as a percentage. | +2.5% | -4.6% |
Existence of an implementation plan to reduce GHG emissions. | Yes Completed in Oct. 2011 | Yes Completed in Oct. 2011 |
Strategies and/or Comments
- Targeted GHG emissions sources include facilities and fleet.
- EC monitors and reports GHG emissions on 93% of owned floor space and the entire fleet inventory. The quantification of emissions for the remainder of the floor space is impracticable due to the effort involved in obtaining complete and accurate data. EC owns many small structures located in remote areas, such as National Wildlife Areas and upper air stations.
- EC’s implementation plan to reduce GHG emissions includes: site-specific targets and actionable measures focused on specific categories (e.g. operations)
- Rationale for traffic light indicator selected – As per the mandatory implementation strategies for this target in the Federal Sustainable Development Strategy (FSDS), the Department has:
- Reported baseline GHG emissions.
- Set a departmental GHG target.
- Developed and put into action its Reduction of GHG Strategy and Implementation Plan, which outlines how the Department will achieve its 2020–2021 GHG reduction target.
- Demonstrated that GHG emissions are on a downward trend.
Surplus Electronic and Electrical Equipment Target
By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure | RPP | DPR |
---|---|---|
Target Status | Achieved | |
Existence of an implementation plan for the disposal of all departmentally generated EEE. | Completed by March 2012 | Completed by March 2012 |
Total number of departmental locations with an EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year. | 66% | 100% |
Strategies and/or Comments
- Definition of “location”: For the purpose of this Departmental Performance Report (DPR), departmental locations will be defined as regions.
- Number of locations: EC is located within 6 regions across Canada.
- Implementation strategies: A department-wide EEE implementation plan has been developed that outlines all considerations as required by the mandatory implementation strategies for this target in the Federal Sustainable Development Strategy
- Rationale for traffic light indicator selected: All departmental locations have the EEE plan fully implemented.
Printing Unit Reduction Target
By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply the target where building occupancy levels, security considerations, and space configuration allow.
Performance Measure | RPP | DPR |
---|---|---|
Target Status | Achieved | |
Ratio of departmental office employees to printing units in fiscal year 2010–11, where building occupancy levels, security considerations and space configuration allow. (Optional) | Data not currently available | Data not currently available |
Ratio of departmental office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow. | 8:1 | 14:1 |
Strategies and/or Comments
- Definition of “printing units”: For this target for 2012–2013, EC has defined printing units as network printers and multi-functional devices. In upcoming years EC will include all departmental employees, instead of just office employees, and will track its calculation using annual data from a departmental human resource inventory. Printing units will be tracked using departmental inventory data.
- EC anticipates a number of accommodation moves that will allow implementation of printer rationalization and therefore a decrease in network printers.
- Rationale for traffic light indicator selected: EC is on track and achieved its target.
Paper Consumption Target
By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005–06 and 2011–12, and an applicable scope.
Performance Measure | RPP | DPR |
---|---|---|
Target Status | Exceeded | |
Number of sheets of internal office paper purchased or consumed per office employee in the selected baseline year, according to the departmental scope. | 4742:1 | 4742:1 |
Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to the selected baseline year. | 10% | 47%, or 2517:1 |
Strategies and/or Comments
- EC established a baseline year of 2010–2011, and has established baseline paper consumption quantities, a tracking methodology, and applicable scope. EC has had a number of best practices in use for many years, including default duplex printing (i.e. installation of new printers are set on duplex as default) as well as printer rationalization, which contributes to less paper being consumed as fewer printers are employed and used. Other activities include the use of ECollab, an e-document management and collaboration tool that enables better collaboration, improved information management across the Department and offers significant improvement in how we create, store, organize, find and manage documents electronically.
- Rationale for traffic light indicator selected: The Department has achieved its paper reduction targets.
Green Meetings Target
By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure | RPP | DPR |
---|---|---|
Target Status | Achieved | |
Presence of a green meetings guide. | Yes Updated in July 2011 | Yes Updated in July 2011 |
Strategies and/or Comments
- EC developed the Green Meeting Guide and has encouraged its use in all types and levels of meetings since it was released. It is also applied to major events hosted by EC.
- Over 150 videoconferencing locations across Canada are accessible to EC employees to have virtual meetings or presentations with colleagues throughout the Department.
Green Procurement Targets
8.10 As of April 1, 2011, each department will establish at least three SMART green procurement targets to reduce environmental impacts.
By April 1, 2012, Environment Canada will utilize green consolidated procurement instruments for 95% of its standard office desktop computer purchases.
Performance Measure | RPP | DPR |
---|---|---|
Target Status | Achieved | |
Number of standard office desktop computer units purchased using green procurement instruments that meet the target relative to the total number of all standard office desktop computer units purchased. | 19:20 ratio | 19:20 ratio |
Progress against performance measure in the given fiscal year. | 95% | 95% |
Strategies and/or Comments
- This target meets all criteria of a SMART target that is specific, measurable, achievable, relevant and time-bound.
- EC buys its standard office desktop computer purchases from PWGSC’s standing offer (SO) for IT equipment. The SO offers equipment that meets internationally recognized and multi-faceted environmental standards such as EPEAT Silver, as well as a number of environmental considerations that include levels of hazardous materials content, energy efficiency, design for end of life/disassembly, reduced packaging, supplier environmental performance and extended life of computer assets.
- Rationale for traffic light indicator selected: For 2012–2013, the Department purchased a total of 2100 standard office notebooks, and 100 ruggedized notebooks, all of which were procured using the NMSO/RVD procurement instruments provided by PWGSC.
By March 31, 2014, Environment Canada will achieve a 90% reduction in bottled water purchases from 2007–2008 levels.
Performance Measure | RPP | DPR |
---|---|---|
Target Status | Achieved | |
Departmental expenditures on bottled water purchased in 2007–2008: | $149K | |
Progress against performance measure in the given fiscal year. | 75% reduction | $596, or 99.6% reduction |
Strategies and/or Comments
- This target meets all criteria of a SMART target that is specific, measurable, achievable, relevant and time-bound. A departmental policy on bottled water has been implemented to support the elimination of supplemental bottled water purchases where potable water is already being supplied through the building’s infrastructure.
- EC has implemented the departmental Policy on Bottled Water to support the elimination of supplemental bottled water purchases where potable water is already being supplied through the building’s infrastructure.
- Scope: This target is applicable throughout EC and applies to all buildings where employees occupy a full-time place of work.
- Exceptions to this target: Bottled water purchased for field work or in remote locations, scientific experimentation, emergencies, travel status as outlined in the National Joint Council Travel Directive and for hospitality as per the Directive on the Management of Expenditures on Travel and Hospitality and Conference.
- Rationale for traffic light indicator selected: The Department has exceed the target in reduction of bottled water purchases.
By March 31, 2014, 90% of copy paper purchases will contain a minimum of 30% recycled content and have a forest certification or EcoLogoM or equivalent certification.
Performance Measure | RPP | DPR |
---|---|---|
Target Status | Achieved | |
Dollar value of paper purchases meeting the target relative to the total dollar value of all paper purchases in the given year of reporting. | $185K of $236K | $94K of $95K |
Progress against performance measure in the given fiscal year. | 85% of purchases | 99% |
Strategies and/or Comments
- EC paper purchases are made through Public Works and Government Services Canada Standing Offers.
- Rationale for traffic light indicator selected: The Department copy purchases exceed the target.
As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision making.
Training for select employees
By March 31, 2014, 90% of designated materiel managers and procurement personnel will have taken a recognized training course on green procurement offered by the CSPS, or any other federal department.
Performance Measure | RPP | DPR |
---|---|---|
Target Status | On track | |
Number of designated materiel managers and procurement personnel who have taken the course relative to the total of all designated materiel managers and procurement personnel who must take a recognized training course on green procurement offered by the CSPS, or any other federal department. | 32 of 32 | 21 of 32 |
Progress against performance measure in the given fiscal year. | 100% | 65% |
Strategies and/or Comments
- This target meets all criteria of a SMART target that is specific, measurable, achievable, relevant and time-bound.
- A list identifying the total number of procurement specialists has been established.
- All EC procurement specialists are required to take the green procurement training. Actual targets at March 31st were not met due to high staff turnover through the 2012–2013 fiscal year. There is a commitment that all new staff will be trained within 6 months of accepting a position with EC. All new procurement specialists have completed their training as of June 30, 2013.
Employee performance evaluations for managers and functional heads of procurement and materiel management.
As of April 1, 2014, environmental considerations will be incorporated into 100%of all the performance evaluations of designated functional heads of procurement and materiel management.
Performance Measure | RPP | DPR |
---|---|---|
Target Status | Achieved | |
Number of performance evaluations of designated functional heads of procurement and materiel management that incorporate environmental considerations, relative to the total number of performance evaluations of all designated functional heads of procurement and materiel management. | 2 of 2 | 2 of 2 |
Progress against performance measure in the given fiscal year. | 100% | 100% |
Strategies and/or Comments
- The two positions identified (reported) are filled positions; two others (not reported) are currently vacant.
- Since March 31, 2012, filled positions have incorporated environmental considerations in their performance evaluations.
- Rationale for traffic light indicator selected: All performance evaluations include environmental considerations.
Management processes and controls.
By March 31, 2014, a minimum of 4 designated management processes and controls, as they pertain to procurement, will have incorporated environmental considerations.
Performance Measure | RPP | DPR |
---|---|---|
Target Status | Achieved | |
Number of management processes and controls that pertain to procurement that have environmental considerations. | 5 | 5 |
Progress against performance measure in the given fiscal year. | 100% | 100% |
Strategies and/or Comments
- This will always be a dynamic, variable number as year-round planning and departmental priorities vary from year to year. Increasingly, program areas or enabling services find it necessary to incorporate management frameworks to continually measure and monitor progress in the current results-oriented environment.
- Management processes and controls identified: IT Assets Management Policy; Integrated Investment Planning process; Accommodations Investment Planning process; Accommodations Framework; and Real Property Framework.
- Rationale for traffic light indicator selected: The Department has a minimum of five management processes and controls in place, pertaining to procurement, that incorporate environmental considerations.
Footnotes
- Footnote 1
High environmental performance is demonstrated by achieving LEED NC Silver, Green Globes Design 3, or equivalent.
- Footnote 2
Industry-recognized assessment tolls are BOMA, BESt, Green Globes, or equivalent.
- Footnote 3
Industry–recognized assessment tools are BOMA BESt, an appropriately tailored BOMA International Green Lease Standard, or equivalent.
- Footnote 4
High environmental performance is demonstrated by achieving LEED CI Silver, Green Globes Fit-Up 3 Globes, or equivalent.
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