2011-2012 - Annual Report to Parliament - Privacy Act
Policies, Guidelines and Procedures
The ATIP Secretariat directs all activities within Environment Canada relating to the administration, application, and promotion of the Privacy Act and the Access to Information Act. It provides advice to senior management on the implementation of the statutes and prepares reports to Parliament, the Treasury Board Secretariat, and senior management. The ATIP Secretariat represents the Department in complaints and investigations conducted by the Privacy Commissioner and in any Federal Court applications arising from ATIP matters.
Publicly Accessible Information and Inquiry Points
Info Source is a series of publications containing information on the Government of Canada and its data collection activities. Info Source is intended to help the public access government information and to exercise their rights under the Privacy Act and Access to Information Act. Each year, the ATIP Secretariat submits updates on Environment Canada’s activities and information holdings to the Treasury Board Secretariat for publication in Info Source.
During 2011-2012 Environment Canada continued to revise its Info Source chapter based on Environment Canada’s program activity architecture.
Environment Canada’s comprehensive website provides information on the Department’s policies, its organizational structure, and the means to contact Department officials. In accordance with the federal government’s policy of proactive disclosure, the Department website also allows access to internal evaluations and audits, as well as information on hospitality expenses, contracts, and grants.
Environment Canada has an Access to Information and Privacy web page that provides background information on both the Access to Information Act and the Privacy Act. It also contains a Frequently Asked Questions section and links to access to information request forms and personal information request forms.
In order to facilitate public access to information, the Environment Canada Library has been designated a public reading room. The Library is located on the second floor of the Place Vincent Massey building, 351 St. Joseph Boulevard, Gatineau, Québec.
The Department did not undertake any new internal or external data-sharing activities in 2011-2012.
Exempt Personal Information Banks
Environment Canada has no exempt Personal Information Banks.
Privacy Impact Assessments
To fulfill its mandate, some of Environment Canada’s responsibilities require the collection, use and disclosure of personal information. As a trusted custodian of this information, the Department uses Privacy Impact Assessments (PIAs) in accordance with Treasury Board policy, as a risk management tool. Although Environment Canada did not initiate any PIAs during the reporting period, the ATIP Secretariat, regularly provides advice to departmental employees on privacy matters.
Personal Information Banks
During the 2008-2009 reporting period, the ATIP Secretariat began a review of personal information holdings obtained and collected through Departmental websites. This work has continued in the 2011-2012 period.
- Date modified: