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2011-2012 - Annual Report to Parliament - Privacy Act

Appendix A: Statistical Report

Statistical Report on the Privacy Act

Name of institution: Environment Canada
Reporting period: 01/04/2011 to 31/03/2012

Part 1 – Requests under  the Privacy Act

 Number of Requests
Received during reporting period11
Outstanding from previous reporting period7
Total18
Closed during reporting period16
Carried over to next reporting period2

 

Part 2 – Requests closed during the reporting period

2.1  Disposition and completion time
Disposition of requestsCompletion Time
1 to 15 days16 to 30 days31 to 60 days61 to 120 days121 to 180 days181 to 365 daysMore than 365 daysTotal
All disclosed00200002
Disclosed in part124400011
All exempted00000000
All excluded00000000
No records exist21000003
Request abandoned00000000
Total336400016

 

2.2  Exemptions
SectionNumber of requestsSectionNumber of requestsSectionNumber of requests
18(2)022(1)(a)(i)023(a)0
19(1)(a)022(1)(a)(ii)023(b)0
19(1)(b)022(1)(a)(iii)024(a)0
19(1)(c)022(1)(b)024(b)0
19(1)(d)022(1)(c)1250
19(1)(e)022(2)02611
19(1)(f)022.10271
20022.20280
21022.30 

 

2.3  Exclusions
SectionNumber of requestsSectionNumber of requestsSectionNumber of requests
69(1)(a)070(1)(a)070(1)(d)0
69(1)(b)070(1)(b)070(1)(e)0
69.1070(1)(c)070(1)(f)0
 70.10

 

2.4  Format  of information released
DispositionPaperElectronicOther formats
All disclosed200
Disclosed in part560
Total760

 

2.5  Complexity

2.5.1  Relevant pages processed and disclosed
Disposition of requestsNumber of pages processedNumber of pages disclosedNumber of requests
All disclosed772
Disclosed in part180391278311
All exempted000
All excluded000
Request abandoned000

 

2.5.2  Relevant pages processed and disclosed by size of requests
DispositionLess than 100 pages processed101-500 pages processed501-1000 pages processed1001-5000 pages processedMore than 5000 pages processed
Number  of RequestsPages disclosedNumber  of RequestsPages disclosedNumber  of RequestsPages disclosedNumber  of RequestsPages disclosedNumber  of RequestsPages disclosed
All disclosed2700000000
Disclosed in part21093908005347018296
All exempted0000000000
All excluded0000000000
Abandoned0000000000
Total41163908005347018296

 

2.5.3  Other complexities
DispositionConsultation requiredLegal Advice
Sought
Interwoven
Information
OtherTotal
All disclosed00000
Disclosed in part006612
All exempted00000
All excluded00000
Abandoned00000
Total006612

 

2.6  Deemed refusals

2.6.1  Reasons  for not meeting statutory deadline
Number of requests  closed past the statutory deadlinePrincipal Reason
WorkloadExternal consultationInternal consultationOther
44000

 

2.6.2  Number  of days past deadline
Number of days past deadlineNumber of requests  past deadline where no extension was takenNumber of requests  past deadline where an extension was takenTotal
1 to 15 days011
16 to 30 days000
31 to 60 days123
61 to 120 days000
121 to 180 days000
181 to 365 days000
More than 365 days000
Total134

 

2.7  Requests for translation
Translation RequestsAcceptedRefusedTotal
English to French000
French to English000
Total000

 

Part 3 – Disclosures under subsection 8(2)

Paragraph 8(2)(e)Paragraph 8(2)(m)Total
000

 

Part 4 – Requests for correction of personal information and notations

 Number
Requests for correction received0
Requests for correction accepted0
Requests for correction refused0
Notations attached0

 

Part 5 – Extensions

5.1  Reasons  for extensions and disposition of requests
Disposition of requests  where an extension was taken15(a)(i) Interference with operations15(a)(ii) Consultation15(b) Translation or conversion
Section 70Other
All disclosed0010
Disclosed in part6000
All exempted0000
All excluded0000
No records exist0000
Request abandoned0000
Total6010

 

5.2  Length of extensions
Length of extensions15(a)(i) Interference with operations15(a)(ii) Consultation15(b) Translation purposes
Section 70Other
1 to 15 days0000
16 to 30 days6010
Total6010

 

Part 6 – Consultations received from other institutions and organizations  

6.1  Consultations received from other  government institutions and organizations
ConsultationsOther government institutionsNumber of pages to reviewOther organizationsNumber of pages to review
Received during the reporting period2165322
Outstanding from the previous reporting period0000
Total2165322
Closed during the reporting period2165322
Pending at the end of the reporting period0000

 

6.2  Recommendations and completion time for consultations received from other  government institutions
RecommendationNumber of days required  to complete  consultation requests
1 to 15 days16 to 30 days31 to 60 days61 to 120 days121  to 180 days181 to 365 daysMore than 365 daysTotal
Disclose entirely00000000
Disclose in part00200002
Exempt entirely00000000
Exclude entirely00000000
Consult other institution00000000
Other00000000
Total00200002

 

6.3  Recommendations and completion time for consultations received from other  organizations
RecommendationNumber of days required  to complete  consultation requests
1 to 15 days16 to 30 days31 to 60 days61 to 120 days121  to 180 days181 to 365 daysMore than 365 daysTotal
Disclose entirely00000000
Disclose in part00000000
Exempt entirely00000000
Exclude entirely00000000
Consult other institution00000000
Other02000002
Total02000002

 

Part 7 – Completion time of consultations on Cabinet confidences

Number of daysNumber of responses receivedNumber of responses received past deadline
1 to 1500
16 to 3000
31 to 6000
61 to 12000
121 to 18000
181 to 36500
More than 36500
Total00

 

Part 8 – Resources related to the Privacy Act

8.1  Costs
ExpendituresAmount
Salaries$63,800
Overtime$0
Goods and Services$25,000
• Contracts for privacy impact assessments$0 
• Professional services contracts$15,000
• Other$10,000
Total$88,800

 

8.2  Human Resources
ResourcesDedicated full-timeDedicated part-timeTotal
Full-time employees0.001.001.00
Part-time and casual employees0.000.000.00
Regional staff0.000.000.00
Consultants and agency personnel0.001.001.00
Students0.000.000.00
Total0.002.002.00
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