2014-2015 - Annual Report to Parliament - Access to Information Act

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Appendix A: Statistical Report

Statistical Report on the Access to Information Act

Name of institution: Environment Canada
Reporting period: 01/04/2014 to 31/03/2015

Part 1: Requests Under the Access to Information Act

1.1 Number of Requests
Received during reporting period			1488
Outstanding from previous reporting period			222
Total			1710
Closed during reporting period			1452
Carried over to next reporting period			258

1.2 Sources of requests
Source	Number of Requests
Media	189
Academia	28
Business (private sector)	1057
Organization	67
Public	145
Decline to Identify	2
Total	1488

1.3 Informal requests
Completion Time 1 to 15 Days	Completion Time 16 to 30 Days	Completion Time 31 to 60 Days	Completion Time 61 to 120 Days	Completion Time 121 to 180 Days	Completion Time 181 to 365 Days	Completion Time More Than 365 Days	Total
58	7	4	0	0	0	0	69

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

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Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time
Disposition of Requests	Completion Time 1 to 15 Days	Completion Time 16 to 30 Days	Completion Time 31 to 60 Days	Completion Time 61 to 120 Days	Completion Time 121 to 180 Days	Completion Time 181 to 365 Days	Completion Time More Than 365 Days	Total
All disclosed	12	44	39	18	6	2	0	121
Disclosed in part	10	48	60	107	40	52	25	342
All exempted	0	7	4	5	1	0	0	17
All excluded	0	0	1	3	1	1	0	6
No records exist	642	187	27	1	1	0	0	858
Request transferred	14	2	0	1	0	0	0	17
Request abandoned	46	34	3	2	1	4	0	90
Neither confirmed nor denied	1	0	0	0	0	0	0	1
Total	725	322	134	137	50	59	25	1452

2.2 Exemptions
Section	Number of Requests
13(1) (a)	8
13(1) (b)	2
13(1) (c)	10
13(1) (d)	2
13(1) (e)	0
14	2
14 (a)	25
14 (b)	6
15(1)	11
15(1) - A.I.*	0
15(1) - Déf.*	0
15(1) - A.S.*	0
16(1) (a)(i)	0
16(1) (a)(ii)	0
16(1) (a)(iii)	0
16(1) (b)	1
16(1) (c)	13
16(1) (d)	0
16(2)	15
16(2) (a)	0
16(2) (b)	0
16(2) (c)	23
16(3)	0
16.1(1) (a)	0
16.1(1) (b)	0
16.1(1) (c)	0
16.1(1) (d)	0
16.2(1)	0
16.3	0
16.4(1) (a)	0
16.4(1) (b)	0
16.5	0
17	0
18 (a)	0
18 (b)	1
18 (c)	5
18 (d)	0
18.1(1) (a)	0
18.1(1) (b)	0
18.1(1) (c)	0
18.1(1) (d)	0
19(1)	296
20(1) (a)	0
20(1) (b)	113
20(1) (b.1)	0
20(1) (c)	47
20(1) (d)	12
20.1	0
20.2	0
20.4	0
21(1) (a)	108
21(1) (b)	122
21(1) (c)	18
21(1) (d)	5
22	5
22.1(1)	0
23	35
24(1)	1
26	0

* I.A.: International Affairs; Def.: Defence of Canada; S.A.: Subversive Activities

2.3 Exclusions
Section	Number of Requests
68 (a)	14
68 (b)	1
68 (c)	0
68.1	0
68.2 (a)	0
68.2 (b)	0
69(1)	0
69(1) (a)	1
69(1) (b)	0
69(1) (c)	0
69(1) (d)	5
69(1) (e)	4
69(1) (f)	1
69(1) (g) re a)	15
69(1) (g) re b)	0
69(1) (g) re c)	12
69(1) (g) re d)	7
69(1) (g) re (e)	1
69(1) (g) re (f)	23
69.1(1)	0

2.4 Format of information released
Disposition	Paper	Electronic
All disclosed	86	35
Disclosed in part	267	75
Total	353	110

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of Requests	Number of Pages Processed	Number of Pages Disclosed	Number of Requests
All disclosed	5119	4224	121
Disclosed in part	95375	57518	342
All exempted	1662	0	17
All excluded	273	0	6
Request abandoned	8128	313	90
Neither confirmed nor denied	0	0	1

2.5.2 Relevant pages processed and disclosed by size of requests
Disposition	Less Than 100 Pages Processed Number of Requests	Less Than 100 Pages Processed Pages Disclosed	101-500 Pages Processed Number of Requests	101-500 Pages Processed Pages Disclosed	501-1000 Pages Processed Number of Requests	501-1000 Pages Processed Pages Disclosed	1001-5000 Pages Processed Number of Requests	1001-5000 Pages Processed Pages Disclosed	More Than 5000 Pages Processed Number of Requests	More Than 5000 Pages Processed Pages Disclosed
All disclosed	112	1657	7	1227	2	1340	0	0	0	0
Disclosed in part	209	4692	89	13499	24	10394	18	21150	2	7783
All exempted	14	0	2	0	1	0	0	0	0	0
All excluded	6	0	0	0	0	0	0	0	0	0
Request abandoned	85	7	2	306	0	0	3	0	0	0
Neither confirmed nor denied	1	0	0	0	0	0	0	0	0	0
Total	427	6356	100	15032	27	11734	21	21150	2	7783

2.5.3 Other complexities
Disposition	Consultation Required	Assessment of Fees	Legal Advice Sought	Other	Total
All disclosed	27	4	3	11	45
Disclosed in part	195	24	30	43	292
All exempted	9	1	0	0	10
All excluded	4	1	3	0	8
Request abandoned	5	53	0	0	58
Neither confirmed nor denied	0	0	0	0	0
Total	240	83	36	54	413

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline	Principal Reason Workload	Principal Reason External Consultation	Principal Reason Internal Consultation	Principal Reason Other
163	67	55	27	14

2.6.2 Number of days past deadline
Number of Days Past Deadline	Number of Requests Past Deadline Where No Extension Was Taken	Number of Requests Past Deadline Where An Extension Was Taken	Total
1 to 15 days	9	10	19
16 to 30 days	7	15	22
31 to 60 days	6	30	36
61 to 120 days	1	28	29
121 to 180 days	1	15	16
181 to 365 days	1	31	32
More than 365 days	1	8	9
Total	26	137	163

2.7 Requests for translation
Translation Requests	Accepted	Refused	Total
English to French	0	0	0
French to English	0	0	0
Total	0	0	0

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Part 3: Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken	9(1)(a) Interference With Operations	9(1)(b) Consultation Section 69	9(1)(b) Consultation Other	9(1)(c) Third-Party Notice
All disclosed	28	0	19	13
Disclosed in part	167	1	122	137
All exempted	2	0	4	6
All excluded	2	0	5	0
No records exist	8	0	2	3
Request abandoned	9	0	6	7
Total	216	1	158	166

3.2 Length of extensions
Length of Extensions	9(1)(a) Interference With Operations	9(1)(b) Consultation Section 69	9(1)(b) Consultation Other	9(1)(c) Third-Party Notice
30 days or less	133	0	67	2
31 to 60 days	57	0	67	158
61 to 120 days	24	1	24	6
121 to 180 days	0	0	0	0
181 to 365 days	2	0	0	0
365 days or more	0	0	0	0
Total	216	1	158	166

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Part 4: Fees

Fees
Fee Type	Fee Collected Number of Requests	Fee Collected Amount	Fee Waived or Refunded Number of Requests	Fee Waived or Refunded Amount
Application	1419	$7,095	36	$195
Search	29	$6,238	19	$2,648
Production	0	$0	0	$0
Programming	0	$0	0	$0
Preparation	0	$0	0	$0
Alternative format	0	$0	0	$0
Reproduction	0	$0	0	$0
Total	1448	$13,333	55	$2,843

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Part 5: Consultations Received From Other Institutions and Organizations

5.1 Consultations received from other Government of Canada institutions and organizations
Consultations	Other Government of Canada Institutions	Number of Pages to Review	Other Organizations	Number of Pages to Review
Received during reporting period	200	5120	25	1061
Outstanding from the previous reporting period	11	380	2	6
Total	211	5500	27	1067
Closed during the reporting period	197	5030	26	1025
Pending at the end of the reporting period	14	470	1	42

5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation	Number of Days Required to Complete Consultation Requests 1 to 15 Days	Number of Days Required to Complete Consultation Requests 16 to 30 Days	Number of Days Required to Complete Consultation Requests 31 to 60 Days	Number of Days Required to Complete Consultation Requests 61 to 120 Days	Number of Days Required to Complete Consultation Requests 121 to 180 Days	Total
Disclose entirely	39	32	25	4	0	100
Disclose in part	14	26	31	11	1	83
Exempt entirely	1	2	1	0	0	4
Exclude entirely	0	1	0	0	0	1
Consult other institution	2	0	0	0	0	2
Other	6	1	0	0	0	7
Total	62	62	57	15	1	197

5.3 Recommendations and completion time for consultations received from other organizations
Recommendation	Number of Days Required to Complete Consultation Requests 1 to 15 Days	Number of Days Required to Complete Consultation Requests 16 to 30 Days	Number of Days Required to Complete Consultation Requests 31 to 60 Days	Number of Days Required to Complete Consultation Requests 61 to 120 Days	Number of Days Required to Complete Consultation Requests 121 to 180 Days	Total
Recommendation	Disclose entirely	4	8	7	2	0	21
Disclose in part	1	1	3	0	0	5
Exempt entirely	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0
Other	0	0	0	0	0	0
Total	5	9	10	2	0	26

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Part 6: Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
Number of Days	Fewer Than 100 Pages Processed Number of Requests	Fewer Than 100 Pages Processed Pages Disclosed
1 to 15	5	161
16 to 30	8	175
31 to 60	6	175
61 to 120	0	0
121 to 180	0	0
181 to 365	0	0
More than 365	0	0
Total	19	511

6.2 Requests with Privy Council Office
Number of Days	Fewer Than 100 Pages Processed Number of Requests	Fewer Than 100 Pages Processed Pages Disclosed	101-500 Pages Processed Number of Requests	101-500 Pages Processed Pages Disclosed	501-1000 Pages Processed Number of Requests	501-1000 Pages Processed Pages Disclosed	1001-5000 Pages Processed Number of Requests	1001-5000 Pages Processed Pages Disclosed	More Than 5000 Pages Processed Number of Requests	More Than 5000 Pages Processed Pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

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Part 7: Complaints and Investigations

Complaints and Investigations
Section 32	Section 35	Section 37	Total
24	19	10	53

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Part 8: Court Action

Court Action
Section 41	Section 42	Section 44	Total
0	0	0	0

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Part 9: Resources Related to the Access to Information Act

9.1 Costs
Expenditures		Amount
Salaries		$962,970
Overtime		$9,120
Goods and Services		$281,931
Professional services contracts	$117,064
Other	$164,867
Total		$1,254,021

9.2 Human Resources
Resources	Person Years Dedicated to Access to Information Activities
Full-time employees	11.00
Part-time and casual employees	5.00
Regional staff	0.00
Consultants and agency personnel	1.00
Students	0.00
Total	17.00

Note: Enter values to two decimal places.

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Date modified:: 2016-03-23

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2014-2015 - Annual Report to Parliament - Access to Information Act

Appendix A: Statistical Report

Statistical Report on the Access to Information Act

Part 1: Requests Under the Access to Information Act

Part 2: Requests Closed During the Reporting Period

Part 3: Extensions

Part 4: Fees

Part 5: Consultations Received From Other Institutions and Organizations

Part 6: Completion Time of Consultations on Cabinet Confidences

Part 7: Complaints and Investigations

Part 8: Court Action

Part 9: Resources Related to the Access to Information Act