3.B. Processing New Substances Notifications - Operational Policy for Processing Fees and Refunds

This policy applies to the assessment of new substance notifications and other services for new chemicals and polymers. Other services include

The fees and refund operational policy is summarized in Table 1 and described in the following sections.

Table 1: Summary of Fees and Refund Operational Policy
Status of Payment Effect on Services Applicable Refund
No payment with submission Submission is returned to notifier. Not applicable
Insufficient payment
  • Service(s) for the same substance
All services are suspended until full payment is received. Not applicable
  • Services for different substances
  • Fees clearly identified for each service
Services are rendered for fully paid requests; other services are suspended until payment is received. Not applicable
  • Fees not clearly identified for each service
All services are suspended until payment is received. Not applicable
Exact payment Services are rendered. Payments are not refundable once full services are rendered.
Overpayment Services are rendered. Overpayment is refunded.
Valid withdrawn requests
  • Services not rendered
Services are terminated. Full payment is refunded.
  • Partial services rendered
Services are terminated. A portion of applicable fees are retained.
Unnecessary services Submission is returned to notifier. Full payment is refunded.
Previous notifications made before January 1, 2003 Services are rendered. Payment corresponding to previous schedules is refunded.
Exact Payment

If the exact payment for any service has been received, the service will be rendered.

No Payment

If payment is not received with the submission, the services will not be rendered and the submission will be returned to the notifier (notice of rejection).

Insufficient Payment

If the payment is insufficient to cover the service(s) associated with a single substance, all services, including assessments of notifications, will be suspended until full payment is received.

If the submission clearly identifies the fees associated with each substance, only the services for which full payment was received will be rendered. Other services will be suspended until full payment is received.

If one payment is sent for multiple services without clearly identifying the fees associated with each substance, all services will be suspended until full payment is received.

Overpayment

If the payment exceeds the fee prescribed by the NSFR, the service will be rendered and the overpayment will be refunded. Overpayments will not be retained "on account" as deposits for future notifications or other services.

Withdrawn Service Requests

If the notifier withdraws a notification or other service request before any service has been rendered, a full refund will be issued. If the notifier withdraws its notification or other service and partial services have been rendered, a portion of the fee prescribed by the NSFR will be retained. If the notifier withdraws a notification but full services have already been rendered, no refund will be issued.

Unnecessary Services

If a notification is not required by the NSNR (e.g. if the substance is already listed on the DSL), the service will not be rendered and the submission will be returned to the notifier along with a full refund.

Previous Notifications Made Before January 1, 2003

"Subsequent" notification fees consist of the amount set out in the applicable schedule of the NSFR, less any amount previously paid for the assessment of that substance under any previous schedules. If the previous schedules were notified before January 1, 2003 when no fees were applicable, the notifier must pay the full amount for initial fees or final fees as prescribed in the NSFR for the subsequent notification.

However, to respect the intent of the regulations, previous notifications will be considered when determining refunds. When full payment is made for a notification and previous schedules were notified before January 1, 2003, the fees corresponding to the previously notified schedules will be refunded.

In these cases, refunds will only be issued upon written request from notifiers. To facilitate the process, notifiers should clearly identify the New Substance Notification (NSN) numbers of any previous notifications on the current submission. The NSN number is a number assigned to a specific file/notification package in order to track it through the notification, assessment and post-assessment process.

Notifications received prior to January 1, 2003 and for which prescribed information was missing are subject to the NSFR upon submission of missing information.

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