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The Toronto 2015 Pan and Parapan American Games Experience

10. Environment and Climate Change Canada Games Operations Cycle

As an EFS provider for the Games, it was imperative for ECCC that the forecasting and briefing teams understood their own daily schedules and deliverables as well as those of the other teams. In any given 24-hour day, each ECCC operational team was responsible for the delivery of both products and services to their respective clients. These clients had very different needs and requirements. It is important to remember that communications were never limited to just the scheduled times, particularly during days with active weather in the region, when more frequent communications were required.

Figure 21 and Figure 22 depict the Pan Am and Parapan Am Games operations cycles, respectively, for the four ECCC teams: the OSPC forecasting team (red text in the figures), the briefing team at the MOC (green text), the briefing team at the UCC (blue text) and the briefing management team for EFS (purple text).

The OSPC provided 24/7 weather services for the duration of the Games, including continuous watch during the “off-hours” of the MOC and the UCC briefing teams. The arrival and departure of briefing teams required a full and complete weather briefing between the teams and OSPC. The marine, public and AQHI forecasts regular issue times are shown on the Operations Cycle. These forecasts could be updated, and alerts issued, when required. Similarly, changing weather and forecasts could give rise to unscheduled briefings between the briefers, OSPC, MOC and UCC.

Figure 21. The ECCC Operations Cycle during the 2015 Pan Am Games

Graphic of the Pan Am Games (see long descriptions down below)

Description

A circular graphic depicting the Environment and Climate Change Canada Operations Cycle during the 2015 Pan Am Games. The graphic shows times of verbal briefings, forecast product issues, OSPC and briefer teams shift changes and issuance of daily reports.

The graphic shows the day detailed chronologically as follows:

  • 03:00 – The Ontario Storm Prediction Centre (OSPC) issues a marine forecast
  • 04:30 – The OSPC emails the 3-Day Significant Weather Outlook for Ontario to the Provincial Emergency Operations Centre (PEOC)
  • 05:00 – The OSPC issues the Pan Am forecast
  • 05:45 – The OSPC provides a weather briefing to the Pan Am Project Office and then calls the Unified Command Centre (UCC) to provide the same weather briefing
  • 06:00 – The OSPC issues an Air Quality Health Index (AQHI) Forecast
  • 06:15 – The briefer at the TO2015 Main Operations Centre (MOC) arrives at the MOC and then the briefer calls the OSPC for a verbal weather briefing
  • 07:00 – A Senior Leadership Briefing is held at the MOC
  • 07:30 – The OSPC performs a shift change and the briefer at the TO2015 MOC provides a verbal weather briefing to the MOC
  • 08:00 – The Pan Am Project Office participates in the PEOC Situational Awareness Teleconference and provides a weather briefing
  • 08:30 – The briefer at the Unified Command Centre (UCC) arrives at the UCC and calls the OSPC for a weather briefing
  • 09:00 – The briefer at the TO2015 MOC provides a weather briefing to External Partners at the MOC
  • 10:00 – The briefer at the UCC provides a verbal weather briefing at the UCC
  • 10:30 – The OSPC issues an updated marine forecast
  • 11:00 – The Pan Am Project Office participates in the Essential Federal Services Team Briefing to provide a weather update
  • 11:30 – The OSPC issues an updated Pan Am forecast
  • 14:00 – The briefer at the UCC calls the OSPC for a briefing only when there is significant weather and the briefers at the TO2015 MOC perform a shift change
  • 15:30 – The OSPC issues an updated Pan Am forecast
  • 15:45 – The briefer at the UCC provides a verbal weather briefing to the UCC and to the RCMP Site-Representative
  • 17:00 – The OSPC issues an updated AQHI forecast
  • 18:00 – The briefer at the TO2015 MOC provides a verbal weather briefing to the MOC and the Pan Am Project Office provides an end-of-day report by email to the Essential Federal Services team
  • 18:30 – The OSPC issues an updated marine forecast
  • 19:00 – The briefer at the TO2015 MOC provides a weather briefing to External Partners and the briefer at the UCC provides a verbal weather briefing to the UCC
  • 19:30 – The OSPC performs a shift change and the briefer at the UCC leaves the UCC and hands over to the OSPC
  • 20:00 – The briefer at the TO2015 MOC provides a report for the daily summary for the MOC
  • 22:30 – The briefer at the TO2015 MOC leaves the MOC and hands over to the OSPC

Figure 22. The ECCC Operations Cycle during the 2015 Parapan Am Games

Graphic of the Parapan Am Games (see long descriptions down below)

Description

A circular graphic depicting the Environment and Climate Change Canada Operations Cycle during the 2015 Parapan Am Games. The graphic shows times of verbal briefings, forecast product issues, OSPC and briefer teams shift changes and issuance of daily reports.

The graphic shows the day detailed chronologically as follows:

  • 04:30 – The Ontario Storm Prediction Centre (OSPC) emails the 3-Day Significant Weather Outlook for Ontario to the Provincial Emergency Operations Centre (PEOC)
  • 05:00 – The OSPC issues the Pan Am forecast
  • 05:45 – The OSPC provides a weather briefing to the Pan Am Project Office and then calls the Unified Command Centre (UCC) to provide the same weather briefing
  • 06:00 – The OSPC issues an Air Quality Health Index (AQHI) Forecast
  • 06:15 – The briefer at the TO2015 Main Operations Centre (MOC) arrives at the MOC and then the briefer calls the OSPC for a verbal weather briefing
  • 07:00 – A Senior Leadership Briefing is held at the MOC
  • 07:30 – The OSPC performs a shift change and the briefer at the TO2015 MOC provides a verbal weather briefing to the MOC
  • 08:00 – The Pan Am Project Office participates in the PEOC Situational Awareness Teleconference and provides a weather briefing
  • 08:30 – The briefer at the Unified Command Centre (UCC) arrives at the UCC and calls the OSPC for a weather briefing
  • 09:00 – The briefer at the TO2015 MOC provides a weather briefing to External Partners at the MOC
  • 10:00 – The briefer at the UCC provides a verbal weather briefing at the UCC
  • 11:00 – The Pan Am Project Office participates in the Essential Federal Services Team Briefing to provide a weather update
  • 11:30 – The OSPC issues an updated Pan Am forecast
  • 14:00 – The briefer at the UCC calls the OSPC for a briefing only when there is significant weather and the briefers at the TO2015 MOC perform a shift change
  • 15:30 – The OSPC issues an updated Pan Am forecast
  • 15:45 – The briefer at the UCC provides a verbal weather briefing to the UCC and to the RCMP Site-Representative
  • 17:00 – The OSPC issues an updated AQHI forecast
  • 18:00 – The briefer at the TO2015 MOC provides a verbal weather briefing to the MOC and the Pan Am Project Office provides an end-of-day report by email to the Essential Federal Services team
  • 19:00 – The briefer at the TO2015 MOC provides a weather briefing to External Partners and the briefer at the UCC provides a verbal weather briefing to the UCC
  • 19:30 – The OSPC performs a shift change and the briefer at the UCC leaves the UCC and hands over to the OSPC
  • 20:00 – The briefer at the TO2015 MOC provides a report for the daily summary for the MOC
  • 22:30 – The briefer at the TO2015 MOC leaves the MOC and hands over to the OSPC

The Parapan Games Operations Cycle differed from the Pan Am Operations Cycle in that:

  • No marine forecasts were issued;
  • An International Parapan Committee Briefing was scheduled at 8:30 a.m.; and
  • The verbal briefing to the UCC, RCMP Site Representative was scheduled for 2:30 p.m., rather than 3:45 p.m. (i.e., 14:30 and 15:45 local time).
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