Report on Annual Expenditures for Travel, Hospitality and Conferences for the fiscal year ending March 31, 2013

As required by the Treasury Board Directive on the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for Environment Canada (EC) for the fiscal year ending March 31, 2013. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are for the most part directly related to supporting departmental mandate(s) and the government's priorities.

In particular, for EC, this includes protecting the environment, conserving the country's natural heritage, and providing weather and meteorological information to keep Canadians informed and safe.

EC's Mandate and Program Activities

Environment Canada plays an important role every day and has established a legacy of action on behalf of the environment since it was first created on June 11, 1971, from elements of the Government of Canada such as the Meteorological Service of Canada (established in 1871) and the Canadian Wildlife Service (established in 1947).

EC's Program Activity Architecture (PAA) included three Strategic Outcomes that support our responsibility for providing Canadians with a clean, safe and sustainable environment:

  • Threats to Canadians and their environment from pollution are minimized;
  • Canadians are equipped to make informed decisions on changing weather, water and climate conditions; and
  • Canada's natural environment is conserved and restored for present and future generations.

EC has authority under numerous pieces of legislation which affect how the department operates. Further information on the mandate, legislation, roles, responsibilities and program activities of Environment Canada can be found in Section I of EC's Reports on Plans and Priorities.

EC's Annual Expenditures for Travel, Hospitality and Conferences

Total annual expenditures for Travel, Hospitality and Conferences of Environment Canada are summarized below:

 

(in thousands of dollars)
Expenditure CategoryExpenditures for the year ending March 31, 2013 (a)Expenditures for the previous year ending March 31, 2012 (b)Variance (a - b)
Travel – Public Servants$27,360$27,754($394)
Travel – Non-Public Servants$1,572$2,051($479)
International Travel by Minister and Minister's Staff*$102$59$43
Total Travel$29,034$29,864($830)
Hospitality$381$580($199)
Conference Fees$390$361$29
TOTAL$29,805$30,805($1,000)

(*) Includes international travel that is part of the department's program.

Key Variances compared to the previous fiscal year

The significant variances from the previous year's annual expenditures for each category are detailed below.

Travel

Compared to fiscal year 2011-2012, total travel expenditures have decreased by $830K or 2.8%. Environment Canada is contributing to the implementation of the overall cost savings effort by achieving efficiencies via reductions to budget for travel. This has been facilitated by the increased use of videoconferencing and telepresence.

A. Public Servants

Compared to fiscal year 2011-2012, departmental travel expenditures by public servants have decreased by $394K or 1.4%.

B. Non-Public Servants

Compared to fiscal year 2011-2012, departmental travel expenditures by non-public servants have decreased by $479K or 23.3%.

C. Minister and Minister's Staff

Compared to fiscal year 2011-2012, departmental international travel expenditures by the Minister and his/her staff have increased by $43K or 72.9%. The Minister and his/her staff participated in several conferences that increased the international travel expenses such as the Conference of the Parties (COP 18) meeting held in Doha, Qatar from November 26 to December 8, 2012, the Ministerial Meeting in Seoul, the Major Economies Forum (MEF) on Energy and Climate in Rome and the International Conference on Climate Change in London.

Hospitality

Compared to fiscal year 2011-2012, departmental hospitality expenditures have decreased by $199K or 34.3%. Effort has been put on achieving efficiencies via reductions to budgets for hospitality.

Conferences

Compared to fiscal year 2011-2012, departmental conference fees expenditures have increased by $29K or 8.0%. This is due to the fact that during the first quarter of 2011-2012, Environment Canada was operating under Governor General Special Warrants though the Federal election period and restrictions were placed on spending.

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