Annual Report to Parliament Access to Information Act 2015-2016

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Appendix A: Statistical Report

Statistical Report on the Access to Information Act

Name of institution: Environment and Climate Change Canada
Reporting period: 01/04/2015 to 31/03/2016

Part 1: Requests Under the Access to Information Act

1.1 Number of Requests
Received during reporting period	1558
Outstanding from previous reporting period	258
Total	1816
Closed during reporting period	1535
Carried over to next reporting period	281

1.2 Sources of requests
Source	Number of Requests
Media	132
Academia	10
Business (private sector)	1076
Organization	112
Public	94
Decline to Identify	134
Total	1558

1.3 Informal requests
Completion Time 1 to 15 Days	Completion Time 16 to 30 Days	Completion Time 31 to 60 Days	Completion Time 61 to 120 Days	Completion Time 121 to 180 Days	Completion Time 181 to 365 Days	Completion Time More Than 365 Days	Total
43	19	0	1	0	0	0	63

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time
Disposition of Requests	Completion Time 1 to 15 Days	Completion Time 16 to 30 Days	Completion Time 31 to 60 Days	Completion Time 61 to 120 Days	Completion Time 121 to 180 Days	Completion Time 181 to 365 Days	Completion Time More Than 365 Days	Total
All disclosed	15	58	33	14	5	1	0	116
Disclosed in part	18	56	63	128	27	34	34	360
All exempted	1	8	3	4	1	1	0	18
All excluded	0	0	1	0	1	1	0	3
No records exist	715	177	15	1	1	0	0	909
Request transferred	4	0	0	0	0	0	0	4
Request abandoned	71	42	3	5	2	0	1	124
Neither confirmed nor denied	0	1	0	0	0	0	0	1
Total	824	332	118	152	37	37	35	1535

2.2 Exemptions
Section	Number of Requests
13(1) a)	11
13(1) b)	4
13(1) c)	11
13(1) d)	4
13(1) e)	0
14	2
14 a)	20
14 b)	1
15(1)	14
15(1) - A.I.*	2
15(1) - Déf.*	0
15(1) - A.S.*	0
16(1) a)(i)	0
16(1) a)(ii)	0
16(1) a)(iii)	0
16(1) b)	0
16(1) c)	24
16(1) d)	0
16(2)	16
16(2) a)	0
16(2) b)	1
16(2) c)	24
16(3)	0
16.1(1) a)	0
16.1(1) b)	0
16.1(1) c)	0
16.1(1) d)	0
16.2(1)	0
16.3	0
16.4(1) a)	0
16.4(1) b)	0
16.5	0
17	1
18 a)	2
18 b)	1
18 c)	0
18 d)	1
18.1(1) a)	0
18.1(1) b)	0
18.1(1) c)	0
18.1(1) d)	0
19(1)	309
20(1) a)	0
20(1) b)	109
20(1) (b.1)	0
20(1) c)	46
20(1) d)	10
20.1	0
20.2	0
20.4	0
21(1) a)	113
21(1) b)	124
21(1) c)	27
21(1) d)	4
22	6
22.1(1)	4
23	42
24(1)	0
26	1

* I.A.: International Affairs; Def.: Defence of Canada; S.A.: Subversive Activities

2.3 Exclusions
Section	Number of Requests
68 a)	10
68 b)	0
68 c)	0
68.1	0
68.2 a)	0
68.2 b)	0
69(1)	0
69(1) a)	4
69(1) b)	0
69(1) c)	0
69(1) d)	1
69(1) e)	4
69(1) f)	0
69(1) g) re a)	21
69(1) g) re b)	0
69(1) g) re c)	11
69(1) g) re d)	3
69(1) g) re e)	6
69(1) g) re f)	13
69.1(1)	0

2.4 Format of information released
Disposition	Paper	Electronic
All disclosed	39	77
Disclosed in part	147	213
Total	186	290

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of Requests	Number of Pages Processed	Number of Pages Disclosed	Number of Requests
All disclosed	6681	5989	116
Disclosed in part	95508	61660	360
All exempted	5327	0	18
All excluded	219	0	3
Request abandoned	1740	361	124
Neither confirmed nor denied	0	0	1

2.5.2 Relevant pages processed and disclosed by size of requests
Disposition	Less Than 100 Pages Processed Number of Requests	Less Than 100 Pages Processed Pages Disclosed	101-500 Pages Processed Number of Requests	101-500 Pages Processed Pages Disclosed	501-1000 Pages Processed Number of Requests	501-1000 Pages Processed Pages Disclosed	1001-5000 Pages Processed Number of Requests	1001-5000 Pages Processed Pages Disclosed	More Than 5000 Pages Processed Number of Requests	More Than 5000 Pages Processed Pages Disclosed
All disclosed	101	1386	14	3045	0	0	1	1558	0	0
Disclosed in part	210	4828	104	16393	29	15589	15	20674	2	4196
All exempted	13	0	3	0	0	0	2	0	0	0
All excluded	2	0	1	0	0	0	0	0	0	0
Request abandoned	121	0	2	208	0	0	1	153	0	0
Neither confirmed nor denied	1	0	0	0	0	0	0	0	0	0
Total	448	6214	124	19646	29	15569	19	22385	2	4196

2.5.3 Other complexities
Disposition	Consultation Required	Assessment of Fees	Legal Advice Sought	Other	Total
All disclosed	29	1	0	0	30
Disclosed in part	198	12	24	4	238
All exempted	2	0	0	0	2
All excluded	2	0	2	0	4
Request abandoned	3	3	0	0	6
Neither confirmed nor denied	0	0	0	0	0
Total	234	16	26	4	280

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline	Principal Reason Workload	Principal Reason External Consultation	Principal Reason Internal Consultation	Principal Reason Other
148	78	48	8	14

2.6.2 Number of days past deadline
Number of Days Past Deadline	Number of Requests Past Deadline Where No Extension Was Taken	Number of Requests Past Deadline Where An Extension Was Taken	Total
1 to 15 days	8	12	20
16 to 30 days	1	18	19
31 to 60 days	8	20	28
61 to 120 days	4	26	30
121 to 180 days	0	11	11
181 to 365 days	0	19	19
More than 365 days	2	19	21
Total	23	125	148

2.7 Requests for translation
Translation Requests	Accepted	Refused	Total
English to French	0	0	0
French to English	0	0	0
Total	0	0	0

Part 3: Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken	9(1)(a) Interference With Operations	9(1)(b) Consultation Section 69	9(1)(b) Consultation Other	9(1)(c) Third-Party Notice
All disclosed	22	0	22	3
Disclosed in part	148	1	143	125
All exempted	7	0	3	2
All excluded	2	0	2	0
No records exist	8	0	2	1
Request abandoned	8	0	7	4
Total	195	1	179	135

3.2 Length of extensions
Length of Extensions	9(1)(a) Interference With Operations	9(1)(b) Consultation Section 69	9(1)(b) Consultation Other	9(1)(c) Third-Party Notice
30 days or less	139	1	99	0
31 to 60 days	26	0	55	133
61 to 120 days	23	0	24	2
121 to 180 days	7	0	1	0
181 to 365 days	0	0	0	0
365 days or more	0	0	0	0
Total	195	1	179	135

Part 4: Fees

Fees
Fee Type	Fee Collected Number of Requests	Fee Collected Amount	Fee Waived or Refunded Number of Requests	Fee Waived or Refunded Amount
Application	1451	$7,255	75	$375
Search	11	$2,805	5	$271
Production	0	$0	0	$0
Programming	0	$0	0	$0
Preparation	0	$0	0	$0
Alternative format	0	$0	0	$0
Reproduction	0	$0	0	$0
Total	1462	$10,060	80	$646

Part 5: Consultations Received From Other Institutions and Organizations

5.1 Consultations received from other Government of Canada institutions and organizations
Consultations	Other Government of Canada Institutions	Number of Pages to Review	Other Organizations	Number of Pages to Review
Received during reporting period	190	8408	18	1086
Outstanding from the previous reporting period	14	468	1	42
Total	204	8876	19	1128
Closed during the reporting period	188	6709	17	529
Pending at the end of the reporting period	16	2167	2	599

5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation	Number of Days Required to Complete Consultation Requests 1 to 15 Days	Number of Days Required to Complete Consultation Requests 16 to 30 Days	Number of Days Required to Complete Consultation Requests 31 to 60 Days	Number of Days Required to Complete Consultation Requests 61 to 120 Days	Number of Days Required to Complete Consultation Requests 121 to 180 Days	Number of Days Required to Complete Consultation Requests 181 to 365 Days	Total
Disclose entirely	41	31	39	13	1	0	125
Disclose in part	6	12	22	12	1	1	54
Exempt entirely	0	1	0	0	0	0	1
Exclude entirely	1	2	0	0	0	0	3
Consult other institution	0	0	0	0	0	0	0
Other	2	2	0	0	0	1	5
Total	50	48	61	25	2	2	188

5.3 Recommendations and completion time for consultations received from other organizations
Recommendation	Number of Days Required to Complete Consultation Requests 1 to 15 Days	Number of Days Required to Complete Consultation Requests 16 to 30 Days	Number of Days Required to Complete Consultation Requests 31 to 60 Days	Number of Days Required to Complete Consultation Requests 61 to 120 Days	Number of Days Required to Complete Consultation Requests More Than 365 Days	Total
Disclose entirely	5	3	3	0	1	12
Disclose in part	0	1	3	1	0	5
Exempt entirely	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0
Other	0	0	0	0	0	0
Total	5	4	6	1	1	17

Part 6: Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
Number of Days	Fewer Than 100 Pages Processed Number of Requests	Fewer Than 100 Pages Processed Pages Disclosed	101-500 Pages Processed Number of Requests	101-500 Pages Processed Pages Disclosed
1 to 15	7	85	0	0
16 to 30	5	51	1	0
31 to 60	4	116	2	69
61 to 120	0	0	1	85
121 to 180	0	0	0	0
181 to 365	0	0	0	0
More than 365	0	0	0	0
Total	16	252	4	154

6.2 Requests with Privy Council Office
Number of Days	Fewer Than 100 Pages Processed Number of Requests	Fewer Than 100 Pages Processed Pages Disclosed	101-500 Pages Processed Number of Requests	101-500 Pages Processed Pages Disclosed	501-1000 Pages Processed Number of Requests	501-1000 Pages Processed Pages Disclosed	1001-5000 Pages Processed Number of Requests	1001-5000 Pages Processed Pages Disclosed	More Than 5000 Pages Processed Number of Requests	More Than 5000 Pages Processed Pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

Part 7: Complaints and Investigations

Complaints and Investigations
Section 32	Section 35	Section 37	Total
32	32	15	79

Part 8: Court Action

Court Action
Section 41	Section 42	Section 44	Total
1	0	0	1

Part 9: Resources Related to the Access to Information Act

9.1 Costs
Expenditures		Amount
Salaries		$814,725
Overtime		$10,470
Goods and Services		$90,510
Professional services contracts	$26,489
Other	$64,021
Total		$915,705

9.2 Human Resources
Resources	Person Years Dedicated to Access to Information Activities
Full-time employees	12.00
Part-time and casual employees	5.00
Regional staff	0.00
Consultants and agency personnel	0.30
Students	0.00
Total	17.30

Note: Enter values to two decimal places.

Page 7

Date modified:: 2017-03-15

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