Evaluation of Canada's Participation in the Commission for Environmental Cooperation (CEC)

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Annex 3 - Evaluation Committee's Terms of Reference

Evaluation of Canada's Participation in the Commission for Environmental Cooperation (CEC)

Terms of Reference
Evaluation Committee

1. PROPOSED SCOPE OF THE EVALUATION

SEE SECTION 4 OF THE EVALUATION PLAN (SEPTEMBER 2006)

2. MANDATE OF THE EVALUATION COMMITTEE

The mandate of the Evaluation Committee is to facilitate and guide the evaluation process at the working level from start to finish. The responsibilities of the Evaluation Committee consist of the following:

• provide expert advice and contextual information;
• assist in scoping the evaluation and identify issues of importance to be included in the evaluation;
• assist in developing the evaluation plan, including providing subject-matter expertise on evaluation questions and methods;
• facilitate, where possible, the realization of the evaluation (e.g., providing names of stakeholders to consult and identifying and collecting key documents); and
• assist in developing the evaluation report, including validation of evaluation findings, comments on the draft report, and, where applicable, the preparation of a management response.

3. MEMBERSHIP

EC Audit and Evaluation

Marie-Christine Tremblay (Associate Director -Program Evaluation and CEC Project Leader, Evaluation Division)
Shelley Tice (Senior Evaluator, Evaluation Division)
Lindsay Fitzpatrick (Assistant Evaluator, Evaluation Division)
Sophie Boisvert (Audit Manager, Internal Audit Division)

EC International Affairs

Julie Pelletier (Senior Policy Advisor, Americas)
Leonardo Iannone (Policy Advisor, Americas)

DFAIT

Rachel McCormick (Policy Advisor, Sustainable Development Division)
Kimberley Ferguson (Legal Officer, Environmental Law Sector)

4. OPERATIONS

Secretariat functions will be provided by the Audit and Evaluation Branch. Discussions at meetings will be in both official languages. Draft documents will be presented to the Evaluation Committee. All final key documents will be in both official languages.

Project Leader is responsible for directing and managing the execution of the evaluation in accordance with EC's approved Audit and Evaluation Policy and the TB Evaluation Policy. All other members of the committee have equal status during discussions. The decision making process of the Evaluation Committee is by consensus unless a member specifically requests a vote on an issue.

Records of Decisions will be prepared and distributed to committee members within one week of the meeting for comment. Members will respond with comments or a nil reply within one week of receipt of the Record of Decisions. The location of the meetings will be in Gatineau, Québec. Members may choose to participate via teleconference.

5. PROPOSED TENURE/LIFE CYCLE

The Evaluation Committee will begin its activities in July 2006 and is expected to complete its role by Winter 2006/2007.

6. COMPENSATION

Service on the Evaluation Committee is non-remunerative and travel and meeting expenses will not be reimbursed.

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